Submitting a LEDES File

Related Topics                                 Introduction

Follow the steps outlined below to submit a LEDES file to a client company:

To Submit a LEDES File to a Client Company:

1. Login to the Corridor Website. Only a Manager or Invoice Submitter can submit invoices. The Corridor home page will display. The options available on the home page are dependent on your application rights.

2. Click on the client company on your home page.

3. On the Invoices: Electronic Submission page, click the Browse button and navigate to the LEDES file you want to submit for this client. Only one LEDES file can be submitted at a time, and may have a maximum size of 5 MB.

4. The following LEDES format checks will occur immediately:

• Client ID in the LEDES file must match a client ID in Corridor for this company.

  This step helps ensure that the LEDES file is being submitted to the correct client company. If required, a Manager can add a client ID to Corridor. To add a client ID, click on the View Client IDs link on the title bar on the Invoices: Electronic Submission page. If you are an Invoice Submitter, contact a Manager to add the client ID.

• The following LEDES fields will be checked to contain a value: Client Matter Number, Vendor Tax ID, Invoice Number, Invoice Total, and Invoice Date.

5. If the file fails preliminary format checks, an error message will display explaining the reason(s) for submission rejection. Correct all the errors and then browse to the updated LEDES file and try to submit the file again.

6. If the file passes the preliminary format checks, it will be parsed to show the invoice numbers on the file.

7. If the client company has configured the matter management application to accept attachments to invoices, add attachment(s), such as receipts, to the file by invoice. The naming convention for attachments is a tilde, the invoice number, tilde, filename (for example, ~98765~SD1100.jpg). Click Attach next to the corresponding invoice and browse to the attachment. Attachments are allowed a maximum size of 5 MB per submission. To remove an attachment before submission, click Remove next to the attachment name.

  A single LEDES file can contain multiple invoices, and each invoice can contain multiple attachments.

8. Click the Submit LEDES File button.

  Business rule validation occurs after submission and once the invoice reaches the matter management application. For example, the file may pass initial LEDES format error checks because it has a value in the Client Matter Number field but be rejected once it reaches the matter management application because the Client Matter Number value is invalid.

9. Once submitted, the page will indicate that the LEDES file was submitted with a date/time stamp. The LEDES file will now display on the Invoices: Status page.

Browse to the next LEDES file to submit for this client company or click on the Home link to return to the Home page to select a different client company. You do not need to log out and log back in to change clients.