Accounts Payable (AP) Integration

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The Accounts Payable (AP) Integration task automatically imports invoice payment information and exports invoice information in an eXtensible Markup Language (XML) format for use with a separate accounting program. When an invoice is exported in this method, all information is included; filtering is done by the accounting program. This task can be configured to exclude internal invoices.

Requirements

Vendors are matched with invoices in one of two ways. If both are present, the Invoice ID takes precedence.

§ Invoice ID

§ Vendor Number and Internal Invoice Number

This information comes from the Entity Number field on the Base Info tab of the Entities module and the Transaction # field on the Base Info tab of the Invoices module.

$images\icn_note.gif$ When entering information on the Base Info tab in the Invoices module, be aware of the following:

§ Do not use commas in the Payment Amount field.

§ The Payment Method field on an invoice's Base Info tab cannot be blank; a selection must be made from the dropdown list.